The Smarsh hosted e mail archiving and e mail compliance solution will capture each email (and attachment) that enters or leaves your organization, too as internal messages, and preserve them all in evidentiary-quality kind inside a central repository (an email archive). Inside the Web-based Smarsh Management Console, administrators leverage best-in-class search, supervision and on-demand export functionality, critical for archiving email for regulatory compliance.
Hosted email archiving solutions Smarsh remedies for classification and supervision efficiency, data-leak prevention and email encryption had been made to integrate together with the Smarsh e mail archiving platform. All services within the integrated suite are centrally administrated through the Smarsh Management Console. Permissioned administrators can assessment electronic communication, implement classification, data-leak prevention and encryption policies, and analyze the effectiveness of enforcement procedures as a result of comprehensive and customizable reporting.
Capture
E-mail traffic is captured instantaneously in the mail server, ensuring that any message sent to, from, or inside of clients’ domains might be archived and processed.
- Versatile integration | The distinctive Smarsh architecture is platform-agnostic and integrates with on-premise (Microsoft Exchange archiving, Lotus, Novell, and so forth.) and SaaS (Google Apps Premier, one example is) messaging platforms. Journaling is the major capture strategy for archiving e-mail, but Smarsh supports numerous means of capture.
- Real-time processing | Messages and attachments are delivered and processed within the e-mail archive quickly.
- Header data/metadata | Complete header data and metadata (including message date and time, IP addresses for all server hops, kinds of servers, and so on.) from every message is captured, indexed and preserved. Additionally, all metadata developed by message overview activity within the Smarsh Management Console is also stored in a read-only format for subsequent evidentiary auditing.
- Import legacy e-mail | Leverage Smarsh client information management sources and migrate legacy data into one particular platform, building a consolidated e mail archive for fast retrieval and overview.
Back to top rated Preserve
- Client messages and attachments are often readily accessible via the web-based Smarsh Management Console. They under no circumstances go off-line (unless of course specified by the client).
- Redundant data centers | E-mail and electronic messages and attachments are preserved within the redundant, geographically-dispersed Smarsh information centers and burned to WORM (write after, study quite a few) optical storage.
- Retention policies | Messages are retained in accordance with client retention policies (and active legal holds).
Back to best Search
Administrators can search across their e mail archive and electronic message archives depending on virtually any criteria, either ad-hoc or on a consistent, systematic basis.
- Robust field search | Smarsh indexes the entire electronic message, and enables search by Boolean combinations of virtually every single linked field, which includes: text/HTML body, topic, sender, recipient (like CC, BCC & distribution lists), message date and time, headers (including IP address), attachment type, attachment name, attachment contents (for approximately 400 file varieties).
- Saved searches | Save search criteria and repeat searches for convenience, consistency and evidence of policy enforcement.
- E-discovery searches | Run robust ad-hoc discovery searches for one-time instances.
- Support for various lexicon lists | Clients can customize company-approved lexicons of keywords/phrases for search and/or start with a default list provided by Smarsh.
- Various e mail addresses, aliases | Search targeted traffic of an unlimited number of e mail addresses per employee.
- Immediate search results | The moment the desired emails have been identified in the archive’s search page, they can be quickly viewed online, downloaded directly to a PC, or encrypted and copied to portable electronic media.
- Personal archive access | End-users may access their personal e mail archive securely from any web browser, mobile device, or an integrated e mail client plug-in, and they can search their own archives determined by a variety of criteria like keywords, sender, recipient, date range etc. After messages have been located, users can drag and drop messages, restoring them to their live mailbox (with original timestamp), download, forward, reply, file (tag) and more. End users also have access to customizable saved searches and other tools to conveniently provide access to historical messages.
Back to best Supervise
Your supervision procedures are not at the mercy of inflexible technology. Customize your firm’s supervision expor serience for optimal efficiency in message assessment and effectiveness in identifying and mitigating risk.
- Hierarchy structure | Permission-based critique hierarchy can be configured to model the review structure of your organization. Administrators can assign message supervision roles/authorities to specific users and groups, and grant the appropriate level of access/functionality to them. Smarsh can grant temporary permissions or access to compliance consultants, outside legal counsel or other individuals.
- Run saved searches | Execute critique procedures with regularly scheduled saved searches.
- Versatile search options | Match search type (random percent, risk score, keywords or phrases) to risk profile.
- Contextual critique | Track chains of emails from many individuals.
- Complete audit trail | Each administrator session and action taken throughout the entire lifecycle of a message is documented within the Smarsh Management Console.
- Take action on messages | Reviewers have the ability to annotate, flag, open/close or escalate messages. All actions are logged and the subsequent metadata is indexed and searchable.
- Reporting Center | Produce analytics reports on corporate email usage, system audit history and message archive information. Demonstrate policy enforcement and ensure accountability among several managers responsible for message evaluation. Reports can be customized.
Back to prime Produce
Administrators can retrieve and produce as lots of messages as necessary, in original type, on demand.
- Production options | Messages can be securely downloaded to a PC or encrypted and saved to a portable media device. This can be utilized for real-time access to information during an investigation or examination, or to restore information for disaster recovery purposes.
- Versatile e-discovery export | Export message information in popular e-discovery vendor “load file” formats (and the Electronic Discovery Reference Model (EDRM) XML Interchange Format Schema) and transfer it directly to document review and processing systems.
- Monthly DVD service | As part of its service package, Smarsh delivers monthly copies of client information by way of encrypted DVD.
How it Works
E mail website traffic is captured instantly at the mail server, ensuring that any message sent to, from, or inside clients’ domains might be archived and processed by Smarsh software. Smarsh supports multiple message capture methods but primarily employs the journaling function for e-mail archiving, standard on most mail servers. Unlike other POP connectors or a local journal, journaling directly and instantaneously to offsite Smarsh e-mail archive servers ensures that:
- all emails and attachments are instantaneously placed within the e-mail archive,
- the archive can be used for disaster recovery purposes as all messages are instantly saved offsite, functioning as e-mail backup,
- there is NO window of opportunity for employees or administrators to tamper with messages before they are sent to the archive.
Captured messages are placed in an archive mailbox using SMTP delivery (secured by TLS encryption or a VPN tunnel). This mailbox is exceptional to every single client to avoid any commingling of messages. Next, our proprietary archiving software retrieves these messages from the e-mail archive mailbox and:
- scans new messages for keyword, phrase or rule violations established by the customer,
- indexes every message and attachments using a full-text index/catalog to permit searches in our net applications,
- stores duplicate working copies of attachments and e-mail files to a redundant file server/storage network to facilitate immediate access to message files and attachments within the Smarsh Management Console,
- replicates archived messages to remote data centers,
- creates an MD5 hash which can be used for subsequent certification and verification that the message has not been altered,
- burns messages to WORM optical storage for regualtory compliance.
The Benefits of the Smarsh Cloud Model Security & Privacy
You usually maintain ownership and control of your data. Numerous physical, procedural and technical safeguards are in place to protect and limit access to your information. Smarsh data centers are redundant, geographically-dispersed and SAS 70 (Type II) audited. All systems are protected by multi-tiered firewalls and proactively monitored within the Smarsh Network Operations Center. Encrypted access to your information is granted only to your firm’s approved system administrators.
Performance
- Free up storage capacity | Forrester Research survey information indicates that storage capacity requirements are growing between 20 and 40 percent each and every year.1 By “off-loading” information, your company can free up valuable storage space and optimize server performance. Remove content from your messaging server and migrate it to an archiving platform.
- Global availability | Complete platform functionality is available securely 24-7 through the Internet.
- Search and produce information quickly | Smarsh offers the storage, database and indexing expertise to ensure optimal search and retrieval times, even as the volume of your archive grows.
- Seamless updates | Rather than waiting for the release and installation of your software’s next version, Smarsh platform updates are introduced regularly.
Deployment
- Speedy on-boarding | Your firm can be up and running on the Smarsh platform in days or weeks rather than a long-term phased timeline. With its diverse and growing client base, Smarsh has encountered a variety of system integration scenarios and manages the deployment process for you.
- Flexible integration | The distinctive Smarsh architecture is platform-agnostic and integrates with on-premise (Microsoft Exchange, Lotus, Novell, and so forth.) and SaaS (Google Apps Premier, as an example) messaging platforms.
Cost
- Predictable pricing | Smarsh does not charge for storage or disk space, significantly reducing costs for traditional email backup. Pricing is predictable, easy to budget and does not require large capital expenditures.
- No software/hardware to maintain | Smarsh manages all hardware and software within its information centers, and upgrades are automatic and included as part of the managed service.
- Minimized internal IT operating burden | Maintain access and ownership of all of your information, and liberate your IT team to focus on core competencies.
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